Company Secretary Service in Hong Kong
Our company secretary solution helps your business align with the statutory and regulatory requirements.
Why need a Company Secretary in Hong Kong?
Companies have to comply with statutory obligations under the Hong Kong Companies Ordinance to have a company secretary. Moreover, your company secretary must be over the age of 18, and they must be someone other than the sole director. But most importantly, your company secretary must also either reside in Hong Kong or they must be a corporate body having its office registered in Hong Kong with the TCSP license.
The company secretary has a myriad of duties, depending on the company’s needs, which include:
Ensuring your company is fully compliant with corporate legislations and regulations
Advising company directors on the company constitution and legal matters
Scheduling and taking minutes for legally required meetings, such as the annual general meeting
Ensuring compliance: maintaining the registers and minutes books, informing directors of important filing deadlines, updating shareholders on relevant changes in corporate regulations, etc.
The company secretary also has fiduciary duties and is obliged to avoid situations where there may be a conflict of interests and keep confidential information about the company to themselves.
Due to the extensive responsibilities and experience required to fulfil the role, many businesses are turning to outsourced company secretarial services to meet their specific needs.
Our CS Services
Frequently Asked Questions
Yes, they are the same. Simply put, company or corporate secretaries are senior members of a firm that ensure the organization is complying with statutory and regulatory requirements. They are also responsible for other corporate secretarial services, such as making sure that the decisions made by the board of directors are implemented. Company or corporate secretaries also advise the board on all the company’s legal matters as they are seen as the in-house legal officers.
In a firm, company or corporate secretaries also have a lot of responsibilities when it comes to governance structure and the mechanisms that are in place. They play crucial roles in ensuring that the firm complies with the law as well as all regulatory and listing requirements. Those providing corporate secretarial services are seen as the go-to people for business advice, which can relate to conflict-of-interest issues, development strategy and corporate planning.
If you are ready to setup your esteemed business in Hong Kong, as well free up your time without worrying about the compliance process, give us a call to enquire about our corporate secretarial services in Hong Kong.
If you are a sole director, it is actually illegal for you to be the secretary as well. Hong Kong law mandates that the secretary is over the age of 18, and ordinarily resides in HK.
If your employees live in Hong Kong and are over the age of 18, then yes.
But we recommend making sure that they have previous company secretarial experience and TCSP License in Hong Kong.
This is because the company secretarial role is actually quite important as they have to deal with government regulatory bodies (such as the Companies Registry).
If you hire or appoint a secretary who is inexperienced with Hong Kong corporate secretarial work, you risk being out of compliance with Hong Kong regulations.