Singapore Company Secretary Service

Focus on your business & take care of statutory deadlines  by hiring a corporate secretary in Singapore through Top FDI.

What do we Provide in Company Secretarial Service?

Secretary

Focus on your business and outsource corporate secretary expertise to us. Our dedicated experts support your business with tracking tax deadlines, filing documents and staying compliant.

Compliance

We guarantee the upkeep and timely updates of your statutory registers, aligning them with the evolving nature of your company to ensure continuous compliance with regulatory authorities.

Why you need a Company Secretary in Singapore?

The Companies Act Singapore states that every company must appoint a corporate secretary within 6 months of company incorporation. Company directors must ensure that the appointed corporate secretary has the required knowledge and qualifications.

What We Offer ?

Management

Financial Statements
Annual Tax Filing
Unaudited Statements
Bookkeeping
AGM Preparation

Company Changes

Change Company Name
Dividend Distribution
Shares Allotment
Shares Transfer

Company Secretary Job Responsibilities

  1. Compliance: Ensures the company follows all the rules and regulations set by the government and regulatory authorities. This includes filing necessary documents and reports on time.

  2. Corporate Records: Maintains important records and documents, such as meeting minutes, shareholder information, and the company’s constitution.

  3. Meetings: Organizes and documents company meetings, including board meetings and shareholder meetings. They prepare agendas, take minutes, and ensure that decisions are properly recorded.

  4. Communication: Acts as a bridge of communication between the company’s directors, shareholders, and regulatory authorities. They handle official correspondence and notices.

  5. Advisory Role: Provides advice to the company’s directors on legal and governance matters to ensure the company operates within the law and follows best practices.

  6. Changes and Compliance: Helps with changes in the company’s structure, such as appointing or removing directors, changing the company’s name, and ensuring that these changes comply with the law.

  7. Filing: Ensures that all necessary documents, like annual reports and financial statements, are filed with the appropriate government agencies, such as the company’s registrar.

  8. Corporate Governance: Supports the company in maintaining good corporate governance practices and ensuring transparency and accountability.

Frequently Asked Questions

This might vary depending on the professional service provider you engage, as the procedures carried out by each provider could differ. Typically, you will be required to provide a notarised identification and address proof of all potential officers of the company, such as the director(s) and shareholder(s). If the shareholder is a corporate entity, the business registration certificate, M&AA, shareholder list and other corporate related documents will be required.

No, you do not need to be physically present in Singapore to register a company. You can appoint a local corporate service provider, TopFDI, to handle the incorporation process on your behalf.

Singapore has a flat corporate tax rate of 17% that applies to both local and foreign companies. However, various tax incentives and exemptions are available for specific types of income and industries, potentially resulting in a lower effective tax rate.

Corporate income tax in Singapore is calculated based on the company’s chargeable income, which is determined by subtracting allowable expenses, capital allowances, and tax incentives from the total revenue.

To form a company in Singapore, you must address the following three things. Choose the right business structure, register your company with ACRA (Accounting & Corporate Regulatory Authority) to legally establish your company’s existence and set up a corporate bank account, if necessary.

After you choose the name of your company, you should decide on the type of company you intend to establish.

The types include:

Private company limited by shares
Exempt private company
Public company limited by guarantee
Public company limited by shares
Unlimited exempt private company
Unlimited private company
Unlimited public company

Then you should decide the end date of your financial year and determine what needs to be filed every year. Besides, it is crucial to appoint secretaries, company directors, and other key staff (ie an auditor within the first 3 months of incorporation) as you organize the shareholders and share capital within your business. You will also have to provide the constitution and registered office address.

Private Limited Company: Private limited companies have less than 50 shareholders and their shares should not be accessible to the public. A private limited company has the most flexible business structure. It is a separate legal entity from its shareholders and directors. It enjoys limited liability, shareholders are not liable for debts that are more than the agreed shared capital. You will need to open a corporate bank account for this reason. You can also freely transfer the ownership of the company.

Sole Proprietorship: Sole Proprietorship fundamentally means there are no partners in the business where the owner can earn all the profits but also bear a higher risk if anything happens. The sole proprietorship is not a separate legal entity from the business owner and all the debts of the business are the personal responsibility of the owner due to its unlimited liability. To register as a sole proprietor in Singapore, you must be a Singapore citizen, Singapore resident, or entrepreneur passport holder.

Partnership: A partnership is a business model which can have 2 or more shareholders up to a maximum of 20 shareholders. The partnership is not a separate legal entity & partners have unlimited liability.

Limited Partnership: A Limited Partnership consists of two or more partners, with at least one general partner & one minimum partner. The general partner has unlimited liability whereas the limited partner has limited liability.

Limited Liability Partnerships(LLP): LLP lets companies operate as partnerships while benefiting from the advantages of a private limited company. LLP is a separate legal entity and partners are not responsible for any loss or liability arising from the business.

Setting up a business in Singapore is relatively simple and straightforward. However, it is advisable for foreigners to engage a registered registration agent, such as TopFDI, to manage the incorporation.

Foreigners can own 100% of the shares in a Singaporean business, but they are required to appoint at least one local resident director (either a Singapore Citizen or a Permanent Resident).

The Singapore Companies Act mandates that all Private Limited Companies must have at least one director who is ordinarily resident in Singapore. This person is commonly known as a local nominee director, nominee director, or local director.

ACRA ( Accounting & Corporate Regulatory Authority ) is the government agency of company registration, financial reporting and corporate services in Singapore.

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